SPECTRUMED INC. PRIVACY POLICY STATEMENT

Last updated on 21 April 2026

 

SpectruMed Inc. (“SpectruMed”, “We”, “Us”, “Our”) recognizes the importance of protecting your personal data and is committed to ensuring that your privacy is respected and safeguarded.

This Privacy Policy explains how we collect, use, process, store, and disclose your personal data when you interact with us through our website, social media platforms, digital advertisements, online forms, events, and other related services.

We process personal data in accordance with Data Privacy Act of 2012, its Implementing Rules and Regulations, and relevant issuances of the National Privacy Commission.

By providing your personal data, you confirm that you have read, understood, and agreed to the terms of this Privacy Policy.

 

PERSONAL DATA WE COLLECT AND PROCESS

We may collect and process personal data when you:

  • Submit inquiries through our website
  • Fill out forms (including lead forms, event registrations, and RSVP forms)
  • Participate in promotions, giveaways, or campaigns
  • Engage with our advertisements or social media pages
  • Communicate with us via phone, email, or messaging platforms

In addition to information you voluntarily provide through our website, forms, and communications, we may also collect personal data from professional and industry-related sources, including:

  • Medical conventions, conferences, and scientific events
  • Medical societies or partner organizations that invite SpectruMed Inc. to participate or exhibit
  • Official attendee lists or participant information shared by event organizers (where permitted)
  • Publicly available professional information, such as names, medical affiliations, and clinic details

We may also collect and process personal data when you interact with us at events, exhibitions, workshops, and congresses where we are invited as a sponsor, exhibitor, speaker, or participant.

 

EVENT-RELATED DATA PROCESSING

We may process personal data obtained through:

  • Events we organize or directly host
  • Events, congresses, or conventions where we are invited by medical societies, institutions, or partner organizations
  • Joint industry activities with third-party organizers

In all cases, we ensure that personal data is processed only for legitimate business, educational, and professional purposes, and in accordance with applicable data protection laws and guidelines issued by the National Privacy Commission.

 

Personal Data You Provide

We may collect the following:

  • Full Name
  • Mobile Number
  • Email Address
  • Clinic Name and Address
  • Country / Location
  • Professional Information (e.g., Doctor, Patient, Clinic Owner)
  • Product or Service of Interest
  • Nature of Inquiry or Request

Providing this information is voluntary. However, failure to provide necessary data may limit our ability to respond to your request.

 

Automatically Collected Data

When you interact with our digital platforms, we may automatically collect:

  • IP address
  • Device type and identifiers
  • Browser type and version
  • Location and time zone
  • Website usage data (pages visited, clicks, time spent)

This information helps us improve user experience and optimize our services.

 

HOW WE USE YOUR PERSONAL DATA

We process your personal data for the following purposes:

  • To respond to inquiries and provide requested information
  • To manage event registrations and confirmations
  • To administer promotions, giveaways, and campaigns
  • To provide updates on products, services, and events (where consent is given)
  • To improve our website, services, and marketing efforts
  • To comply with legal and regulatory obligations

We only process personal data that is necessary and relevant for these purposes.

 

USE OF PERSONAL DATA IN COMMUNICATIONS AND NEWSLETTERS

We may use personal data, including names, professional titles, and affiliations of healthcare professionals, for the purpose of:

  • Sending newsletters and industry updates
  • Sharing educational content, product developments, and clinical insights
  • Highlighting participation in medical events, congresses, and conventions
  • Recognizing speakers, partners, and collaborators in professional communications

Where required, we will obtain appropriate consent prior to including personal data in newsletters or public-facing communications. Individuals may opt out of such communications at any time.

 

CONSENT AND YOUR RIGHTS

We process your personal data based on your freely given, specific, informed, and unambiguous consent, in accordance with applicable regulations.

Where required, we will request your explicit consent through clear opt-in mechanisms (such as checkboxes or form submissions).

You have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Withdraw consent at any time
  • Object to processing
  • Request deletion or blocking of your data

Requests may be made through our contact details below.

 

DISCLOSURE AND DATA SHARING

We may share your personal data only when necessary and for legitimate purposes, including:

  • With authorized SpectruMed personnel
  • With service providers (e.g., CRM systems, marketing platforms, event tools)
  • With digital platforms such as Meta Platforms, Inc. for advertising and analytics
  • With government authorities or regulators when legally required

Where personal data is transferred to third parties, including those outside the Philippines, we ensure appropriate safeguards are in place to protect your data.

We may also publish limited professional information (such as names, credentials, and affiliations of healthcare professionals) in:

  • Newsletters
  • Event summaries or recaps
  • Educational or scientific communication materials

This is done only for legitimate professional and informational purposes, and individuals may request correction, removal, or opt-out from such listings.

We do not sell your personal data.

 

MARKETING AND COMMUNICATIONS

With your consent, we may use your personal data to send:

  • Product updates
  • Event invitations
  • Promotional offers
  • Educational content

You may opt out of receiving marketing communications at any time by contacting us or using available unsubscribe options.

 

DATA MINIMIZATION AND RETENTION

We only collect personal data that is necessary for the stated purposes.

Your personal data will be retained only for as long as necessary to fulfill its purpose, comply with legal obligations, or resolve disputes. After this, data will be securely deleted or anonymized.

 

COOKIES AND TRACKING TECHNOLOGIES

We may use cookies and similar technologies to:

  • Improve website functionality
  • Analyze user behavior
  • Support advertising and remarketing efforts

By continuing to use our website, you consent to the use of such technologies.

 

DATA SECURITY

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

Access to personal data is restricted to authorized personnel who require it for legitimate business purposes.

 

PRIVACY BY DESIGN

We integrate data privacy considerations into our systems, processes, and campaigns to ensure that personal data protection is built into our operations from the outset.

 

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in legal, regulatory, or business requirements.

Updates will be posted on this page with the revised date.

 

CONTACT US

For any questions, concerns, or requests regarding your personal data, you may contact us:

Phone: 8822-2888
Email: spectrumed@spectrumed.com.ph
Address: G/F Natividad Bldg. 1, 2308 Chino Roces Avenue Ext., Makati City 1231

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